Students may apply to take leave of absence from your candidature for a minimum of 4 weeks and up to a maximum of 12 months during their candidature. A leave of absence is not appropriate if you wish to extend your submission date. A variation to candidature request form would be recommended in these cases.
Leave of absence applications must be supported by the supervisory team and the Faculty Research Office prior to consideration by the Office of Research Graduate Studies. Leave of absence applications must be submitted prior to commencing any absence.
Please note, a variation to candidature request and leave of absence requests are submitted online via the Research Master Management System (RIMS). You will need your UConnect username and password to log into the system. Once logged in, click on the HDR eForms link located on the right side of the screen.
In accordance with Australian Government regulations, International Students studying in Australia under an Australian Student Visa are permitted to take leave of absence on the grounds of Compassionate or Compelling Circumstances. In such cases the student will be required to provide supporting documentation or evidence of their need to take a leave of absence. For medical or psychological reasons, students must attach a USQ Medical Certificate completed by a registered Doctor or Psychologist. For extenuating personal circumstances students must attach a written statement, with supporting evidence (if possible) as to:
- the date the personal circumstances began or changed
- how the circumstances affect the students ability to study
- when it became apparent that you could not continue studying.
Once the leave of absence has been approved, the University will notify the relevant government body that the student's enrolment is deferred or suspended. The completion date for submission of a thesis for examination will normally be extended by the same period of approved leave.
Leave of absence will not normally be considered if you have not successfully completed any courses, or have failed to make satisfactory progress in your program of study.
If approved, the status of the enrolment will be amended to ‘cancelled’. Whilst cancelled, students are not entitled to access any University resources, including computing and supervision.
It is the responsibility of the student to contact the Office of Research Graduate Studies at least 10 working days prior to re-commencing their studies to enable their enrolment to be re-instated.
Students who fail to return to their studies following a period of approved leave may have their enrolment cancelled.