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Element 9 Participation and consultation

Safety Committee and HSR Table
Health and Safety Representatives (HSRs)
Safety Committee Terms of Reference
Meeting Frequency

Safety duties apply to all persons

All persons who work, visit or enter a University site have a duty under the Work Health and Safety Act 2011 (WHS Act) and can be simplified as:

  • The Person Conducting the Business or Undertaking (PCBU i.e. The University) must ensure so far as is reasonably practicable the health and safety of all persons who may be affected by work at the University
  • Officers of the University must exercise due diligence to ensure that the University is meeting its safety obligations
  • Workers must take reasonable care for their own health and safety and for other personnel affected by their work including following all reasonable instructions and ensuring that their acts or omissions do not adversely affect the health and safety of others
  • All other persons (including visitors) must take reasonable care for their own health and safety including complying with any reasonable instruction and ensuring that their acts or omissions do not adversely affect the health and safety of others

Consultation

The WHS act requires the University to consult, so far as is reasonably practicable, with those workers who are likely to be directly affected by matter relating to work health and safety.

Workers are entitled to:

  • elect a health and safety representative
  • request the formation of a health and safety committee
  • cease unsafe work
  • have health and safety issues resolved in accordance with the agreed issue resolution procedure
  • not be discriminated against for raising health and safety issues.
Health and safety committees

Safety committees are the primary method of providing an opportunity for consultation and participation. The safety committees are established according to the risk profile of the work area or at the direction of individual DVCs. Details are contained on the Safety Committee and HSR Table.

Where the risk level does not warrant the establishment of a safety committee, the business unit is required to include safety as an agenda item on department meetings as per the Safety Committee and HSR table.

Safety committee hierarchy

The safety committee hierarchy is built from the ground up with work area/section/school safety committees reporting to their division safety committee and then through to the University safety committee. The University safety committee reports four times a year to the Vice-Chancellor’s Committee which is the preeminent safety authority within the University. 
 
 Safety Committee and HSR Table
 Division/Work Area Level of Safety Committee Required HSR WHS Coordinator
 Office of the Vice-Chancellor  Agenda Item on Management/Department Meeting
 Vacant  
 Legal Services  Agenda Item on Management/Department Meeting
   Rob Holmes
 Governance  Agenda Item on Management/Department Meeting
   Rob Holmes
Enterprise Services  N/A Mary McGilvary  
 Campus Services  Higher Risk - Safety Sub-Committee  Bruce Hill
 Donald McLean
 Raymond Lammas
  David Fritz
 Rob Holmes
 Financial and Business Services  Agenda Item on Management/Department Meeting
   Rob Holmes
 Human Resources  Agenda Item on Management/Department Meeting
   Rob Holmes
 Planning and Performance Support Services  Agenda Item on Management/Department Meeting
   Rob Holmes
 Learning and Teaching Support  Agenda Item on Management/Department Meeting  Belinda Gilbert   Rob Holmes
 ICT Services  Higher Risk - Safety Sub-Committee  David Mason   Rob Holmes
 Library Services  Agenda Item on Management/Department Meeting  Jenny Young   Rob Holmes
 Learning Environments and Media  Agenda Item on Management/Department Meeting 
   Rob Holmes
 Research and Innovation Division Safety Committee  Vacant
 Australian Centre for Sustainable Business and Development  Agenda Item on Management/Department Meeting 
   Rob Holmes
 Australian Centre for Sustainable Catchments  Agenda Item on Management/Department Meeting 
   Rob Holmes
 National Centre for Engineering in Agriculture  Higher Risk - Safety Sub-Committee 
   Rob Holmes
 Office of Research  Agenda Item on Management/Department Meeting 
   Rob Holmes
 Centre for Excellence in Engineered Fibre Composites  Higher Risk - Safety Sub-Committee 
   Rob Holmes
 Office of Research Graduate Studies  Agenda Item on Management/Department Meeting 
   Rob Holmes
 Australian Digital Futures Institute  Agenda Item on Management/Department Meeting 
   Rob Holmes
 Computational Engineering and Science Research Centre  Agenda Item on Management/Department Meeting 
  Rob Holmes
 Centre for Rural and Remote Area Health  Agenda Item on Management/Department Meeting    Rob Holmes
 Centre for Systems Biology  Agenda Item on Management/Department Meeting     Rob Holmes
 Students and Communities  Division Safety Committee 
 Vacant
 Marketing and Student Attraction  Agenda Item on Management/Department Meeting    Rob Holmes 
 Residential Colleges  Higher Risk - Safety Sub-Committee 
   Rob Holmes 
 USQ International  Agenda Item on Management/Department Meeting
   Rob Holmes 
 Student Success and Wellbeing and Social Justice  Higher Risk - Safety Sub-Committee 
   Rob Holmes
 Student and Academic Support  Agenda Item on Management/Department Meeting
   Rob Holmes
 Academic Division   Division Safety Committee 
 Morwenna Boddington, Ray Hingst, Joanna Turner
 Faculty of Business, Education, Law and Arts  NA - part of division safety committee    Rob Holmes
 - School of Arts and Communication/Artsworx  Higher Risk - Safety Sub-Committee 
   Rob Holmes
 - School of Commerce  Agenda Item on Management/Department Meeting
   Rob Holmes
 - School of Management and Enterprise  Agenda Item on Management/Department Meeting
   Rob Holmes
 - School of Law and Justice  Agenda Item on Management/Department Meeting
   Rob Holmes
 - School of Teacher Education and Early Childhood  Agenda Item on Management/Department Meeting
   Rob Holmes
 - School of Linguistics, Adult and Specialist Education   Agenda Item on Management/Department Meeting
   Rob Holmes
 Faculty of Health, Engineering and Sciences   NA    Rob Holmes
 - School of Health, Nursing and Midwifery  Higher Risk - Safety Sub-Committee 
   Rob Holmes
 - School of Psychology, Counselling and Community  Agenda Item on Management/Department Meeting
   Rob Holmes
 - School of Sciences  Agenda Item on Management/Department Meeting
   Rob Holmes
 - School of Civil Engineering and Surveying / 
 - School of Mechanical and Electrical Engineering
 Higher Risk - Combined Safety Sub-Committee 
   Rob Holmes
 Centre for Australian Indigenous Knowledges  Agenda Item on Management/Department Meeting
   Rob Holmes
 USQ College  Agenda Item on Management/Department Meeting
   Rob Holmes
 Springfield  Higher Risk - Safety Sub-Committee 
   Rob Holmes
 QCWT  Agenda Item on Management/Department Meeting
 Vacant  Rob Holmes

 

Health and safety representatives

Health and Safety Representatives (HSRs) are elected by USQ workers to ensure effective consultation and communication between workers and management and to assist in the implementation of WHS Policies and Procedures. All HSRs are entitled to be a member of their representative safety sub-committee, however selected divisional HSRs will also be nominated as members of theUniversity Safety Committee.

HSRs are elected for a period of three years and the list of current HSRs is contained in the Safety Committee and HSR Table.

Safety Committee Terms of Reference

Safety committees should operate in accordance with the approved terms of reference (TOR). Templates are available for both division level safety committees and safety sub-committees. A copy of the completed TOR for each committee is to be forwarded to USQSafe

Meeting frequency

Safety committees should meet as often as required to address the safety issues but not less than four times per year.